Emails have been the next best thing after snail mail that a person can use to communicate using the internet. Emails have therefore remained in use for a very long time. Many people use emails just as a communication tool for exchanging messages, while others use it as a mode of sharing photos or other documents by way of using attachments. There are various email service providers who offer various types of features and interface to the users. However, all these email service providers necessitate the user to be online to make full use of all the features.
Being online for a very long period of time, might not be something that is possible for everyone. It is for this very reason, that there are various email clients, who let the user download all the emails from the linked mailbox at once, and let them read, edit or delete them offline. Microsoft Outlook and Outlook Express are one of the most famous email clients and help the user to do just this. Among the two, Microsoft Outlook has more users mainly due to its advanced features and ease of use compared to the latter. Outlook just requires a one time internet connection to download the emails, and the rest is done offline.
All the emails in Outlook including the ones in Deleted Items and Sent Items folder are saved in a file called the Personal Storage Folder or the PST file. This file not only contains data related to emails, but also other Outlook data like Contacts, Notes, Journals etc. There is a maximum size limit that is fixed for each of these PST files, which depends on the Outlook version that I being used. Increase in size of the PST file beyond this limit usually results in corruption of the PST file. This may lead to loss of emails from Outlook.
However, there are also other ways in which the user could end up losing or deleting all his emails. One of the most common methods in which the user ends up losing all his emails is due to accidental deletion. There are times when an user ants to clean up his Inbox, by deleting all the unnecessary emails. The user might accidentally end up deleting important emails along with the unnecessary ones and may go onto empty the Deleted Items folder. In such cases, the deleted emails might become inaccessible leading to loss of valuable data.
Another scenario in which emails might get deleted is when the user makes use of the Shift + Delete keys to delete the emails. In this case, the emails skip the Deleted Items folder. However, it is possible to recover deleted mails by making use of a good Email Recovery Software. Remo Repair Outlook (PST) is an advanced email recovery tool that can recover emails and all other Outlook data. This PST Repair tool repairs the corrupted PST file and creates a new PST file with all the recovered data.